P2BA3-1
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How are attendees informed of what the meeting is about?
Someone tells them
They are sent copies of the previous minutes
They receive an agenda
In a formal meeting who is usually the chairperson?
The manager
Whoever has called the meeting
Whoever wants the responsibility
The role of the administrator is to?
Give them something different to do
Ensure everything is in place for the meeting
Do everything because the chairperson has more important things to do
Drag and drop the words into the correct gaps.
Providing administrative support for meetings includes liaising with the to find out exactly what needs to be on the , who the intended are. Finding a suitable room or perhaps a . Discussing with the appropriate person what is available. Sending out and details where appropriate.
Drag and drop the words into the correct gaps.
Admin support for a meeting also includes making sure that all the are available, in place and in order where appropriate. You should ask delegates of any specific or other requirements they may have, and ensure you include these in your . The role includes confirming the of all expected to attend, taking and ensuring their . All this contributes to the and professionalism of the event.
A meeting that is called for a particular task is known as:
AGM
Ad hoc
Advisory
Standing
Attendees always need an agenda, _____ and minutes of the previous meetings in advance of a meeting. Select one correct answer to fill in the blank.
Room plan
Papers under discussion
Equipment list
Calendar
During the meeting attendees need information on catering arrangements, _____ and health, safety and security support. Select one correct answer to fill in the blank.
Housekeeping arrangements
Agenda for the next meeting
Meeting costs
Room plan
After the meeting the minutes should always be checked with the:
IT staff
Chairperson
Admin department
Manager
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